Privacy

I am committed to protecting your privacy and personal information and will never abuse your trust.

This Privacy Policy explains:

  • what information is collected

  • how information is stored

  • how information is used


What is personal data?

  • This is the definition provided by the Information Commission:  “The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.  This definition provides for a wide range of personal identifiers to constitute personal data, including name, identification number, location data or online identifier, reflecting changes in technology and the way organizations collect information about people.  The GDPR applies to both automated personal data and to manual filing systems where personal data are accessible according to specific criteria.”

What information do I collect?

When you contact me

  • Personal data you provide about yourself (for example, your name and contact details such as an email)

  • You provide a name and an email address when making a comment on a blog post or submitting a form.

  • You may disclose information about your business – however this is not personal information which for the purposes of the GDPR only relates to the personal data of individuals.

When a third party contacts me on your behalf

  • Personal data provided by a third party such as your name, contact details, and specific circumstances.

When you visit this website, or interact with this site or me via social media

  • Your IP address and browsing preferences and choices.

  • Your name and username and any comments that you make.

When you commission me to do work for you

  • Your name and email address.  I will also ask for your normal mailing address for my invoice.  Depending on the assignment you may disclose various other data but this will vary from client to client and will not apply to all.  What you disclose is your choice.


How do I collect information?

Your personal information may be collected from a number of sources.  These include:

  • From you when you contact or interact with this site by email or when you communicate through social media.

  • From forms you may complete.

  • From public sources of data (e.g. the contact details you have chosen to make public on your website or social media).

  • From organizations/bodies you are connected to or affiliated with, when they provide your information to me.

Why do I collect it?

  • In relation to news updates, the information I hold is based on you having given your consent.  For example, in relation to news updates you have provided the email and then verified that it should be stored and used as a basis for processing the blog feed via Flodesk and sending you an email for the news update.

  • I also collect information because of a legitimate interest to ensure I have got details correct in relation to any public published information about you.

  • Data relating to any business transaction arises out of a contractual necessity (e.g. so both you and I are fulfilling the obligations set out in supplier terms and conditions or any contract that may be in place).

How do I use your information?

I process your data in order to:

  • Record any correspondence or products I receive and respond accordingly.

  • Send out information relating to news updates.

  • Enter into contracts with customers.

  • Maintain relationships with individuals and organizations and send messages from time to time.

What is stored?

Your personal data is stored in a number of ways

  • In paper files stored securely.

  • In software systems which are managed on my Apple hardware or on webware provided by a third party supplier.

  • If you register to receive news updates, your information will be held on a secure server and the data will be shared with Flodesk only for automated processing of the news feed.

Who do I share your information with?

We may share your data with and/or obtain information from some third parties

  • My website service (SquareSpace) in relation to the use of forms and comments on this website and for the management of cookies on this website.

  • Statistical services with respect to understanding the traffic to the website (Google Analytics).

  • Social media providers (e.g. Facebook, Twitter. Instagram – to highlight public news).

  • Other organizations where we are required by law or by a public authority.

I am committed to protecting your privacy.  Under no circumstances do I rent, trade, or share your email address without your consent.  Very occasionally people ask to be put in contact with another person.  Rather than give their email to you, I inform you that I will forward your request (using gmail) to them and let them decide how to respond.

How do I protect your data?

I take the security of your data very seriously.  Your data cannot be accessed by third parties other than those providing services as identified below.  I engage reputable service providers to process your data on my behalf for the purposes of email correspondence, website and social media provision.  They are all under a duty of confidentiality, and are legally obliged to implement appropriate technical and organizational measures to ensure the security of data in line with the relevant legislation.

How long do I keep your personal data

Nothing is kept indefinitely.  Your personal data is kept under review.

  • Correspondence:  I periodically delete contacts and associated emails.

  • Blog comments and forms:  If the blog comment is not published or the form submitted is nonsensical they are deleted.

  • Spam comments are kept for a period of time prior to reports to Google (re. Worst offenders)

  • News updates:  Emails are stored in my dedicated Flodesk account.  If the email is not verified for this use within one month of it being received by Flodesk I delete it.  You may unsubscribe from this online newsletter at any time.

  • Personal data and business correspondence in relation to all business contracts involving payment is retained for a minimum of six years after the end of the tax year in line with the requirements of HMRC.

Why I use software which uses cookies:

Cookie data helps me to understand which pages are the most popular and how somebody has arrived at the site (e.g. from an art forum or via a search on Google).  It also enables me to know what format most people are now using to view pages, which in turn helps me with prioritizing design and accessibility issues on this website.  Cookies do not tell me who the person is or anything else about the person viewing the site.

Privacy of Email Addresses

My Privacy Policy in relation to email addresses is simple.  I rely on your consent for me to know and use the personal data you supply – such as name and email address.  Your data is always kept safe and secure.

I do NOT use email addresses for marketing purposes.  

Google Analytics stores information about:

  • The pages you visit on this website and how long you spend on each page.

  • How you got to the site.

  • What you click on while you’re visiting the site.

  • The location generating the visit (e.g. a city)

Your personal information (e.g. name or address) is not stored so this information cannot be used to identify who you are.  Google is also not allowed to use or share the analytical data.  I am able to download some data to my own computer.  All data collected is anonymous and is collected solely for statistical purposes, to improve the service offered and is not used to identify individuals.

Please contact me with questions at yoga4ann@gmail.com